PROCUREMENT RESOURCES
Resource centre
Practical checklists for preparing requirements, reviewing a quotation and introducing a partnership.
Requirements
A clearer medicine enquiry
Bring generic names, presentations and quantities into one useful brief.
- Record the generic name, strength and dosage form.
- Specify the pack size and quantity, using clear units.
- Describe any storage or transport needs you want to discuss.
- Identify the delivery location and preferred requirement date.
- List product documentation you would like the team to review.
Equipment, with the right context
Explain the setting, technical needs and support you want to discuss.
- Describe the equipment and the healthcare setting.
- List the essential technical specifications and quantities.
- State any existing equipment or compatibility considerations.
- Describe installation, training or maintenance expectations.
- Include delivery location, access considerations and a contact person.
Make laboratory needs specific
Capture test applications, compatibility and pack requirements.
- Identify the test, application or consumable.
- Include instrument manufacturer and model where relevant.
- Specify pack size, unit of measure and required quantity.
- Describe storage needs and any requested remaining shelf life.
- List the documents or compatibility details you want to review.
Partnerships
Introduce a potential partnership
A focused starting point for manufacturers and business partners.
- Introduce your organisation and the main contact person.
- Describe your product areas and intended collaboration.
- Explain the markets or customer groups relevant to the proposal.
- List the business and product information available for later review.
- Keep confidential contracts and sensitive documents out of the first message.
Follow-up
Keep quotation discussions clear
Compare the details that need agreement before a business decision.
- Check that the item description, strength or specification matches your request.
- Confirm quantity, pack size, units and any proposed substitutions.
- Ask about price basis, currency, validity and payment terms.
- Clarify delivery timing, location and responsibilities.
- Record outstanding questions in your enquiry conversation before proceeding.
Prepare for a receiving discussion
Organise the information you may need when discussing delivery.
- Keep the agreed item list and delivery details available.
- Identify the receiving contact and location.
- Arrange how quantities, packs and product labels will be checked.
- Discuss any handling or storage instructions with the relevant staff.
- Record questions or discrepancies clearly and contact the responsible team.
Frequently asked questions
How do I request a quotation?
Share the product name or category, required specifications, quantity, organisation and intended delivery location using the enquiry form.
How do I follow up?
Choose the follow-up enquiry type and include the subject and date of your previous request so the team can locate it.
Can I place an order on this site?
Use the site to send a business enquiry. Sobina Pharma will confirm specific products, availability and commercial terms directly.
Can suppliers contact Sobina Pharma?
Choose Supplier or partnership in the enquiry form. Introduce your organisation, product areas and proposed collaboration.
Ready to share your requirements?
Bring the details from your checklist into one enquiry.
Procurement library
Use the worksheet to collect item codes, specifications, quantities and delivery details in one place.
Download the fillable quotation worksheet (PDF) Buyer Help
Latest resources
New templates and guides will appear here as they are published.